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Instructions for Authors
 
Terms of publishing papers in the “International Journal
of Occupational Medicine and Environmental Health”

The “International Journal of Occupational Medicine and Environmental Health” has been published in English since February 1988. The journal was initiated by the Nofer Institute of Occupational Medicine (Łódź, Poland) and the Polish Association of Occupational Medicine (Łódź, Poland). The rules governing the procedure of publishing papers in the journal are adjusted to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals stipulated by the International Committee of Medical Journal Editors (ICMJE).

I. GENERAL
1. The “International Journal of Occupational Medicine and Environmental Health” (IJOMEH) publishes in English editorials, original papers, review papers, case reports, letters to the editor. Special preference is given to papers concerning industrial hygiene, preventive medicine, diagnosis and treatment of occupational diseases, physiology and psychology of work, toxicological research, environmental toxicology, environmental epidemiology and epidemiological studies devoted to occupational and environmental problems. Manuscripts must be original and previously unpublished. Manuscripts that do not meet the requirements specified in the Terms are returned to authors for redrafting before evaluating their contents. Only manuscripts written in correct English will be accepted.
2. The articles published in IJOMEH are screened for plagiarism and then reviewed. The principles for the reviewing and the review form are available from Instructions for Reviewers.
3. The use of the articles is set forth by the license CC BY-NC (Creative Commons Attribution-NonCommercial 3.0 Poland), and the Editorial Office recommends that the authors depositing their works in domain and institutional repositories should use the official published version of the article posted on the journal website (http://ijomeh.eu/). The Editorial Office also encourages the authors to deposit author’s version of the paper, i.e., pre-prints (before peer-review) and post-prints (after peer-review with revisions suggested by the reviewers) according to the publisher’s copyright and self-archiving policy published on Copyright and self-archiving policy.
4. The manuscript should be submitted via the Editorial System.
5. Fees:
1) The Editorial Office of IJOMEH, since October 1, 2016, collects the following fees from the authors:
  • 300 PLN / 75 EUR / 80 USD – the initial (non-refundable) fee for submission of the article to the journal. The payment must be made within 7 days from the date of submission. Initial verification of the article shall be started only after the publisher has received the initial fee.
  • 2300 PLN / 530 EUR / 600 USD – the editorial fee for preparation of the article for publication in the journal. The payment must be made within 14 days after receiving information that the article has been accepted for publication in the journal. The article may be published only after it has been approved for publication by the reviewers and the publisher has received the editorial fee.
2) The fees include VAT (23%).
3) Exemption from fees:
    a) letters to the editor and proceedings of the conferences, and symposia are exempted from payment of the fees,
    b) a reviewer who is the first author of the manuscript submitted to the journal and who in the past 12 months sent to the IJOMEH minimum 5 reviews of different articles may be exempted from payment of the editorial fee after sending the application to waive the fee to the General Director of the publisher (Nofer Institute of Occupational Medicine).
4) Payment information:
Instytut Medycyny Pracy im. prof. J. Nofera
ul. św. Teresy od Dzieciątka Jezus 8
91-348 Łódź, Poland
X Oddział Banku Pekao SA w Łodzi
Payment from Poland: 23 1240 3028 1111 0000 2822 2749
Payment from other countries: IBAN: PL23 1240 3028 1111 0000 2822 2749, SWIFT: PKOPPLPW
  • Title of the 300 PLN / 75 EUR / 80 USD payment: Initial fee (article number in the Editorial System, name of the first author)
  • Title of the 2300 PLN / 530 EUR / 600 USD payment: Editorial fee (article number in the Editorial System, name of the first author)
5) The cost of bank charges is covered by the authors.
6) The invoice is issued by the Editorial Office after the fees have been placed on the publisher’s account; after it has been issued, it is available as a PDF file in the Editorial System.
7) In case of withdrawal of the article accepted for publication, the authors are reimbursed 70% of the editorial fee. The reimbursement may take place only on condition that the authors send to the publisher’s e-mail address: ijomeh@imp.lodz.pl a completed and signed Request for reimbursement of the editorial fee.

II. SPECIFIC RECOMMENDATIONS
1. Transfer of Copyrights Agreement
The authors should submit via the Editorial System the Transfer of Copyrights Agreement signed by all authors. The form of the Agreement is available in the Editorial System (in step “Author’s statements”) after logging in. Submitting the signed Agreement means that the author(s) agree(s) with the reservations included in these Terms. According to the form, please indicate the input of the individual authors (including the information on the author of the concept, assumptions, methods used, etc.), while preparing the publication. Ghostwriting and guest authorship are a sign of scientific misconduct, and as such will be publicized by the Editorial Office by notifying the institutions employing the authors, scholarly societies, etc. Works will not be passed to reviewers unless the Agreement is submitted via Editorial System.
2. Title page
It should contain: 1) the title of the paper (concise, but informative); 2) a running title (max 50 characters, including spaces); 3) full name(s) of the author(s), number of affiliation given in superscript; 4) affiliation(s) (institution name, city, country, department name, organizational unit); 5) corresponding author (the name and surname, institution name, address, e-mail address, telephone number of the author to whom correspondence is to be sent); 6) the number and title of the program/research/grant under which the study has been carried out and the sources of funding used for the publication, the name and degree of the manager/chief investigator of the program/research/grant; 7) acknowledgments: one or more statements should specify: a) contributions that need acknowledging but do not justify authorship, such as general support by a departmental chair; b) acknowledgments of technical help; c) acknowledgments of financial and material support, which should specify the nature of the support; and d) affiliations that may result in a conflict of interest.
3. The arrangement of the manuscript
The authors should submit the editable electronic copies of: 1) the original manuscript in Word file, 2) the title page in Word file, 3) file with tables, 4) files with figures. The Editorial Office accepts works prepared in Microsoft Word or Open Office, 12-point Times New Roman font, 1.5-spaced, prepared in A4 format.
ABSTRACT: Each paper must be preceded by a comprehensive structured abstract: 1) for original papers and short communications, the abstract should contain not more than 300 words and comprise 4 sections (Objectives, Material and Methods, Results, Conclusions); 2) for review papers and case reports, it should contain not more than 250 words, without division into sections.
KEY WORDS: 6 key words – according to the Medical Subject Headings (MeSH), each one started with a capital letter.
ORIGINAL PAPERS: These should present the methods and results of authors’ own research and thorough evaluation and the reference to other research on the topic. They should include:
  • Introduction: It should give a clear, concise account of the background of the problem and the rationale behind the investigation. Only references with a direct bearing on the work submitted should be cited.
  • Material and Methods: This section should be detailed so as to give the reader a clear idea of what has been done. Full names of drugs, chemicals, etc., should be specified, together with the sources from which they have been obtained. A chemical’s full name should precede its trade, common-usage name, or its abbreviation. Non-metrical measurement units, if used during the investigation, must be accompanied by their metric (SI) equivalents. Sub-sections should be used wherever possible.
    • Ethics: When reporting experiments on human subjects, indicate whether the procedures followed were in accordance with the ethical standards of a responsible committee on human experimentation (institutional or regional) and with the Helsinki Declaration as revised in 2013. Do not use patients’ names, initials, or hospital numbers, especially in illustrative material. When reporting experiments on animals, indicate whether the institution’s or a national research council’s guidelines for, or any national law on the care and use of laboratory animals were followed.
    • Statistics: Describe statistical methods with enough detail to provide a knowledgeable reader with access to the original data to verify the reported results. When possible, quantify the findings and present them with appropriate indicators of measurement error or uncertainty (such as confidence intervals). Avoid relying solely on statistical hypothesis testing, such as the use of p values, which fails to convey important quantitative information.
  • Results: These should be presented in a logical sequence in the text, tables, and figures. Do not repeat in the text all data given in tables or figures; emphasize or summarize only important observations.
  • Discussion: Emphasize the new and important aspects of the study and a comprehensive interpretation of the results obtained against the background of the existing knowledge. Quotations should be restricted to those with immediate relevance to the author’s findings. A review-like approach should be avoided.
  • Conclusions: Should refer to the established aims of the paper.
REVIEW PAPERS: They are intended to provide a condensed presentation of results of recently published works on a given topic (or their chronological presentation) and a thorough assessment of the current state of knowledge. They should include:
  • Introduction: A clear and concise description of the scope of the review, outline of the research problem and the current state of knowledge in a given field, and a clear presentation of the aims and reasons for undertaking the review.
  • Methods: Precise description of the criteria for selection and exclusion of reference works with an indication of their limitations and/or advantages, indication of methods used to search the literature (searching of electronic databases, browsing of magazines), key words used, time period covered by the review (year of publication of the analyzed articles), language of publications, etc.
  • Results: Concise, clear, consistent and impartial description of new information, ideas, methods and prospective research in the discussed field.
  • Conclusions: They should indicate perspectives for further research and theoretical and/or practical implications of new findings or discoveries reported in the work.
Concise but clear intertitles should be used in the text to facilitate browsing of the paper by the readers. It is advisable to include most important data in tables and figures – the information contained there should not be repeated in the text.
REFERENCES: These should be numbered consecutively in the order in which they are first mentioned in the text. Identify references in the text, tables, and legends by Arabic numerals in square brackets. In the case of another citation of the same item, the same number should be given. Avoiding citation of author’s own publications is recommended to preserve author’s anonymity in the process of paper evaluation by reviewers. Use the style of the examples below, which are the formats used by the International Committee of Medical Journal Editors (ICMJE). The titles of journals should be abbreviated according to the style used for MEDLINE.
Additionally, if the article/book has a DOI number, it should be included in the references.
  • Standard journal article
    Śliwińska-Kowalska M. Exposure to organic solvent mixture and hearing loss: Literature overview. Int J Occup Med Environ Health. 2007;20(4):309–14, https://doi.org/10.2478/v10001-007-0032-2.
  • If more than 6 authors
    Jędrychowski W, Pac A, Choi H, Jacek R, Sochacka-Tatara E, Dumyahn TS, et al. Personal exposure to fine particles and benzo[a]pyrene. Relation with indoor and outdoor concentrations of these pollutants in Kraków. Int J Occup Med Environ Health. 2007;20(4):339–48, https://doi.org/10.2478/ v10001-007-0035-z.
  • Article not in English (the title should be translated to English, written in square brackets, and the language of the original version should be given after the page numbers)
    Wesołowski W, Czerski B. [Exposure to organic solvent vapors in the production of lacquers]. Med Pr. 1992;2:129–35. Polish.
  • Books and chapter in a book
    Philips SJ, Whisnant JP. Hypertension and stroke. In: Laragh JH, Brenner BM, editors. Hypertension: Pathophysiology, diagnosis, and management. 2nd ed. New York: Reven Press; 1995. p. 465–78.
  • Conference proceedings
    Kimura J, Shibasaki H, editors. Recent advances in clinical neurophysiology. Proceedings of the 10th International Congress of EMG and Clinical Neurophysiology; 1995 Oct 15–19; Kyoto, Japan. Amsterdam: Elsevier; 1996.
  • Journal articles in an electronic format
    Morse SS. Factors in the emergence of infectious diseases. Emerg Infect Dis. 1995 Jan–Mar [cited 1996 Jun 5]. Available from: http://www.cdc.gov/ncidod/EID/eid.htm.
  • Unpublished material
    Samarth RM, Gandhi P, Maudar KK. A retrospective review of cytogenetic studies on methyl isocyanate with special reference to the Bhopal gas tragedy: Is the next generation also at risk? Int J Occup Med Environ Health. Forthcoming 2013.
  • Homepage/website
    R Development Core Team [Internet]. Vienna: R Foundation for Statistical Computing; 2012 [cited 2012 May 15]. Available from: http://www.R-project.org.
  • Part of a homepage/website
    World Health Organization [Internet]. Geneva: The Organization; 2016 [cited 2016 Mar 1]. Highlights on health in Czech Republic 2005. Available from: http://www.euro.who.int/en/countries/czech-republic/publications3/highlights-on-health-in-czech-republic-2005.
Complete rules concerning literature are available in International Committee of Medical Journal Editors (ICMJE) recommendations.
TABLES: Should be prepared in one file, developed using the tools to create tables in Microsoft Word or Open Office and numbered (Arabic numerals). Should be typed on separate pages. The titles and consecutive (in the order of their first citation in the text) numbering (with Arabic numerals) should be different for the tables and figures. The brief, but descriptive legends to the tables should make them comprehensible without reference to the text. A footnote explaining the abbreviations used in the tables should be included. To indicate location of a table in the main text, please type its number (e.g., Table 1).
FIGURES: Should be black and white, made in vector format (CDR or AI, saved as PDF or EPS) and sent via Editorial System in bitmap format (JPG, GIF, TIF, BMP or PNG) or DOC/XLS file. Descriptions should be prepared in Arial or Myriad font in 2 versions: transformed and not transformed into curves. Figures should be numbered consecutively (Arabic numerals), in the order of their first citation in the text. The brief, but descriptive legends to the figures should make them comprehensible without reference to the text. A footnote explaining the abbreviations used in the figures should be included. To indicate location of a figure in the main text, please type its number (e.g., Figure 1).
SOURCE OF DATA: The source of origin should be indicated for all data from other publications or unpublished sources quoted in the main text of the article, tables and figures. When including a table or a figure of other author(s), it is necessary to attach the consent of the publisher for such table or figure to be reprinted free of charge (see the specimen – Appendix No. 3 and No. 4 to the Agreement).
4. Author’s proof and a copy for the author
Following the composition of the text, the corresponding author receives the article in a PDF file. The author, within the deadline set by the publisher, is obliged to prepare and send to the publisher the author’s proof, which includes only the corrections of the errors in composition. If the proof is not returned within the deadline set by the publisher, the latter shall have the right to issue and distribute the article in the form sent for author’s proofreading, and the author shall not have the right to make any claims in respect of any uncorrected errors. Following the publication of the journal issue, the publisher sends the link to the article in the PDF format to the e-mail address of the corresponding author. The addressee is obliged to make it available to the co-authors (if any).

III. RESERVATIONS
1. Submitting the signed Agreement via the Editorial System means that the author(s) state(s) that:
1) he has/they have read the full text of the Creative Commons Attribution-NonCommercial 3.0 Poland license (also known as CC BY-NC);
2) the article, including tables/figures/photographs/appendices (except those listed under item 7 of this paragraph), is the result of his/their original creative work, and he/they are entitled to exclusive and unrestricted copyright to the article and that by the date of the Agreement he has/they have not taken any commitments that would limit or waive his/their right to the article;
3) he is not/they are not member(s) of an organization of collective management of copyright and he has not/they have not entered into an agreement with an organization of such kind for the management of the copyright;
4) he/they have placed in the article, on the title page, full information about the source of funding (including the number and title of the project/research/grant, the name and the title/degree of the project manager/chief investigator) and other financial relationships with any organization or person with a direct financial contribution to the subject of the research or examined materials discussed in the article (e.g., through employment, consultancies, stock ownership, honoraria);
5) the article has not been previously published in any form or submitted for publication in any other publishing house or editorial office;
6) the article does not contain statements inconsistent with the law;
7) all the necessary permits for the citations of other sources (citations beyond the so-called quotation law referred to in Article 29 § 1 of the Act of 4 February 1994 on Copyright and Related Rights) and other necessary permits have been obtained by the author(s) and attached to the Agreement (the declaration of the author of the photographs – Appendix No. 1 to the Agreement, the consent to using an image – Appendix No. 2, the consent allowing for a reprint – Appendix No. 3, the consent allowing for a translation and its reprint – Appendix No. 4);
8) there are no other circumstances that could expose the publisher to any liability to any third parties arising from the publication or distribution of the article;
9) he/they accept(s) publisher’s rights to make technical and linguistic editing without consulting it with the author(s), and also to shorten the submitted manuscripts;
10) he/they authorize(s) the publisher to make reprints of the article without the author’s proof and to determine the manner of distribution, price, number of editions and the number of carriers in the various editions, the type of binding and graphic design in which the article will be distributed, and to advertise the publisher’s or third parties’ products.
2. The author(s) bear(s) full responsibility for the veracity of these statements. In the event a third party makes claims against the publisher in connection with the use of the article or disposal of the rights to the article, the author/co-authors shall undertake to join the proceedings as soon as he is/they are informed of this fact by the publisher, as well as to pay immediately, not later than within 14 days of the receipt of a written notice from the publisher, any costs incurred in this respect by the publisher and in particular the cost of damages, remedies, court costs and costs of legal assistance. This obligation includes the obligation of the author(s) to cover all documented damages, including those resulting from the judicial or extra-judicial settlements or court ruling.

Editorial Office:
Nofer Institute of Occupational Medicine
Publishing Office
św. Teresy 8, 91-348 Łódź, Poland
tel.: +48 42 6314-584, fax: +48 42 6314-719
e-mail: ijomeh@imp.lodz.pl
Editorial System: http://www.editorialsystem.com/ijomeh
Website: http://ijomeh.eu/

Version: October 1, 2016


Terms (PDF)
Request for reimbursement of the editorial fee (DOC)
Terms in force until September 30, 2016 (PDF)
 
eISSN:1896-494X
ISSN:1232-1087